Grading Policy

Quick Reference:

Withdrawal from Classes
Grade Point Average
Incomplete Grades
Standards of Academic Progress (SOP)
Semester Credit Hours

Student Grade Point Average

Students are graded according to the following grade point system:

Grade Point Value Description
A 4 Excellent
B 3 Very Good
C 2 Satisfactory
D 1 Poor
F 0 Failing

The following grades are not used in computing the grade point average:

AU Audit
I Incomplete
P Passing*
R Repeat*
S Satisfactory
U Unsatisfactory
W Withdrawal
WN Withdrawal/Never Attended
X Credit by Examination

Student Attendance

Attendance may affect a student’s grade in an individual course as well as financial aid eligibility. Consult individual course syllabi for information on how attendance may affect a course grade.

Student Grade Point Average (GPA)

Students are graded according to the following grade point system.

Example:

MAT 171, 4 credits, Grade A = 4 points, 4 X 4 = 16
ENG 113, 3 credits, Grade D = 1 point, 3 X 1 = 3
SPA 111, 3 credits, Grade B = 3 points, 3 X 3 = 9
SPA 181 lab, 1 credit, Grade B = 3 points, 1 X 3 = 3
ACA 122, 1 credits, Grade C = 2 points, 2 X 1 = 2
Total Credits: 12 Total Points: 33
Divide 35 points by 13 credits = 2.75 GPA (Grade Point Average)

Three GPA’s will appear on the student’s academic record:

  1. cumulative GPA
  2. cumulative program GPA
  3. term GPA

Grades earned under the quarter system retain their same value in calculating the GPA. The computer converts the GPA from quarter hours to semester hours for students’ combined GPA.

Semester Credit Hours

  • 16 contact hours of classroom work equals 1 semester credit hour.
  • 32 or 48 contact hours of laboratory work equals 1 semester credit hour.
  • 48 contact hours of clinical work equals 1 semester credit hour.
  • 160 contact hours of work experience equals 1 semester credit hour.

Withdrawal from Classes

Whenever students determine they are unable to complete courses in which they are currently enrolled, it is their responsibility to initiate procedures leading to a formal withdrawal (W) in order to avoid a failing (F) grade. To receive a “W” grade, students must withdraw prior to the 35 percent date of the class. Final dates for withdrawing from a course are announced in the instructor's syllabus. Instructors also may assign a “W” at other times when circumstances warrant such action. A “W” status remains on the transcript and does not count as credit hours attempted. To receive credit, students who receive a “W” must re-register and pay for the course in a subsequent term.

Financial aid recipients need to refer to the financial aid satisfactory progress policy to determine if schedule adjustments will affect financial aid. Additionally, financial aid students may be required to repay the US Department of Education any of their tuition/fees and/or book charges. Withdrawing from any class may create an overpayment status for Veterans Affairs students. The last day of attendance must be verified for all Financial Aid/VA students.

Incomplete Grades

An “I” (Incomplete) may be assigned when a student has persisted through the course and has completed at least 90 percent of the requirements for passing the course or when the instructor has determined extenuating circumstances exist. When an “I” is assigned, the instructor must fill out an “Incomplete Grade Form” and submit to the Division Office. A student must resolve an “I” (Incomplete) grade within the time frame specified by the instructor or the division, but no later than six months from the end of the term for which the grade was assigned. When an “I” grade has been resolved, the final grade is recorded with the “I” (e.g., I/B) and the GPA is recomputed. An “I” which is unresolved is changed to the grade of “I/F” after the specified expiration date. For veterans affairs students, the last day of attendance must be verified for any incomplete grades.

Standards of Academic Progress

Academic Warning

Students enrolled in a program and whose cumulative grade point average (GPA) falls below 2.0 will be placed on Academic Warning. Students placed on Academic Warning will be notified and encouraged to contact their faculty advisor or Counseling and Advising Services for support and assistance. If the next term GPA is 2.0 or higher, but the cumulative GPA does not reach 2.0, the student will remain on Academic Warning. If the cumulative GPA returns to 2.0 at the end of the next term, the student will be placed back into good standing.

Academic Probation

Students on Academic Warning who do not earn a term GPA of 2.0 or higher are escalated to Academic Probation. Students will be notified and must contact their faculty advisors or Counseling and Advising Services and will not be able to register until final grades are posted. While on Academic Probation, students will be limited to registering for up to 12 credits as approved by their advisors. If the next term GPA is 2.0 or higher, but the cumulative GPA does not reach 2.0, the students will remain on Academic Probation. If the cumulative GPA returns to 2.0 at the end of the next term, the student will be placed back into good standing.

Academic Suspension

Students on Academic Probation who do not earn a term GPA of 2.0 or higher will be escalated to Academic Suspension. Students will be notified and must work with a Student Counselor to create an academic improvement plan. Upon completion of the academic improvement plan, students may enroll in up to 7 credits hours as approved by a Student Counselor.

Once enrolled in courses, the student will not be able to register for the next term until final grades are posted. If the next term GPA is 2.0 or higher, but the cumulative GPA does not reach 2.0, the student will remain on Academic Suspension and will continue to be limited to registering as deemed appropriate by the Student Counselor. Following the above interventions, if the cumulative GPA returns to 2.0, the student will be placed back into good standing.

For more information, go to Policy 5.10 Grading Policy.